Beth Israel Lahey Health Jobs

Job Type: Regular

Time Type: Full time

Work Shift: Day (United States of America)

FLSA Status: Non-Exempt

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

HR Assistant will provide support to the Employment Team and assist with other HR projects and initiatives. This individual will support the recruitment Reporting to the Director, Human Resources – Beth Israel Lahey Health Behavioral Services (BILH BS), the HR Assistant provides support for administration, HR projects and initiatives, new hire process and recruitment. Responsibilities include, tracking data and HR metrics, preparing reports/presentations, updating the HR Intranet pages, updating policies/procedures, responding to employee questions, coordinating recognition programs/employee events, coordinating the merit review process, tracking licenses, maintaining personnel records and coordinating personnel record audits assisting with new employee orientation and assisting with special projects as assigned.

Job Description:

• Provides HR support to the BILHBS HR team and is a point of contact for employee and manager questions.Actively participates as a member of the Human Resources team, participating in projects, activities and colleague work assignments. Participates in programs that enhance training, communication, processes and other work flows.Verifies and updates professional licenses, certification and renewals in both employment records and HRIS systems to ensure compliance with contract obligations.Participates in compliance-related audits and ensures the personnel files are audited and complete. Works with Managers to obtain necessary documentation for the file. Ensures employee personnel files include all mandatory documents required by various regulatory bodies (BSAS, EEC, JCAHO, CARF).Manage, track and update temporary staffing agreements and BBA to ensure compliance. Work with agency and legal to review any proposed edits to the contract and submit the final contract to legal services.Maintains all personnel files.Tracks HR data/metrics. Creates and runs reports. Analyzes data and prepares charts/graphs to display results.Regularly updates the HR Intranet pages in partnership with IT and Communications. Updates policies/procedures as requested. Logically presents information in a user friendly way.Assists with weekly new employee orientation sessions including taking ID photos, creating badges and coordination new hire paperwork. Provides back up to colleague and conducts orientation when needed.Assists with the recruitment process, pre- employments and onboarding processes as needed.Coordinates employee recognition programs/events and assists with organizations engagement efforts.Assists with special projects as assigned.Other related duties as assigned.

Minimum Qualifications:

Education: Bachelors degree or equivalent work experience.

Licensure, Certification & Registration: None

Experience: At least two years administrative experience in Human Resources, Recruitment or related field.

Skills, Knowledge & Abilities: Well-organized, detail-oriented, with the ability to multi-task in a fast paced work environment. Proven ability to self-motivate, work independently and work as part of a team. Flexible to take on variety of tasks, adaptable and can anticipate opportunities for additional contributions. Strong interpersonal and communications skills necessary to work effectively with a diverse group of individuals. Positive, professional business presence. High level of integrity and confidentiality.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more (https://www.bilh.org/newsroom/bilh-to-require-covid-19-influenza-vaccines-for-all-clinicians-staff-by-oct-31) about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled