Job Information
Beth Israel Lahey Health Transplant Data Coordinator in Burlington, Massachusetts
Job Type: Regular
Time Type: Part time
Work Shift: Day (United States of America)
FLSA Status: Non-Exempt
When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.
20+ hours per week, Monday-Friday
Job Description:
Under the direction of, and working alongside, the Transplant Quality Assessment Manager, the Transplant Data Coordinator works to manage the various transplant databases including (i.e. Phoenix, United Network of Organ Sharing (UNOS), End Stage Renal Disease Registry (ESRD) as well as capturing data for other multi-organ Transplant quality improvement initiatives.
-Focuses efforts on timely and accurate data entry of clinical variables into transplant databases.
-Conducts daily clinical chart review as well as data analysis and reporting of improvement opportunities to Transplant Leadership.
-Includes capturing demographic and clinical information and reporting data to the Transplant team.
-Assists the Transplant Quality Assessment Manager with running data reports from various databases including but not limited to EPIC, SRTR and UNOS).
-Reports trended data over time with graphs and presentations. Identifies ways to enhance data capture process to optimize data integrity and increase the Scientific Registry of Transplant Recipients (SRTR) risk adjustment.
-Works with the Transplant Quality Assessment Manager to support patient quality and performance improvement initiatives.
-Must be able to coordinate data entry and analysis of multiple pathways concurrently.
-The Transplant Data Coordinator must be able to effectively communicate with all levels of personnel and function as a liaison at the department and facility levels.
-Coordinating information flow among medical, ancillary, nursing, financial and insurance staff. Identifies and reports issues to the Transplant Quality Assessment Manager for problem solving.
Essential Duties & Responsibilities
Verifies information, collects, and enters all appropriate data into appropriate database (i.e. Phoenix, United Network of Organ Sharing (UNOS), End Stage Renal Disease Registry (ESRD) to keep registry current within allotted deadlines and regulatory measures
Creates and maintains databases for patient management, regulatory reporting and clinical tracking
Monitors non-compliance with documentation to bring to leadership to make recommendations related to area that need improvement
Maintains EPIC CMS reports to ensure continuous readiness for CMS surveys.
Utilizes Epic reports to identify solid organ transplant patients based on their clinical phase to automatically transfer information to UNET (Waitlist Reconciliation, Transplant Candidate Registration and Transplant Recipient Registration forms). Utilizes these tools to verify and confirm data accuracy.
Develops data collection tools and quality checks to identify any discrepancies or errors
Monitors and maintains accuracy and completeness of data entry to optimize data integrity
Assists with the completion of UNOS staffing surveys
Working with the Transplant Quality Assessment Manager, responds to specific data requests and develops data collection plans, conducts chart review, analyzes and summarizes quality improvement project data for review by the transplant team as well as key stakeholders
Serves as an active participant in the Transplant continuous quality improvement work through various efforts including creation, distribution, and presentation of data
Promotes and facilitates the development and identification of existing support systems necessary for improving data analysis
Interacts with various members of the multidisciplinary care team to ensure accurate data capture reviewed at the Transplant Quality meetings
Escalates concerns to department leadership to problem solve when needed
Assists with the RCA process of patient deaths or graft failures. Notifies UNOS and completes required regulatory forms
Along with the Transplant Quality Assessment Manager, serves as a Security Administrator for UNET and ESRD
Attends meetings onsite as needed
All other duties as assigned by the Transplant Quality Assessment Manager and Transplant Leadership
Minimum Qualifications:
Preferably has a clinical/medical background, i.e Licensed Practical Nurse or Medical Assistant
Minimum 3 years' experience in healthcare, preferably with data collection and or chart review
Knowledge of hospital, industry and agency standards for procedures used to collect, compile and manage/coordinate data
Very familiar with Microsoft Office applications
Key Relationships: Transplant Quality Assessment Manager/Transplant Leadership
As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more (https://www.bilh.org/newsroom/bilh-to-require-covid-19-influenza-vaccines-for-all-clinicians-staff-by-oct-31) about this requirement.
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Equal Opportunity Employer/Veterans/Disabled